Grosvenor Systems

Call us now on (020) 7378 8358

Call us now on (020) 7378 8358

Our property management and accounting software, Propman, enables you to efficiently manage your block management portfolio and, in doing so, grow your business.

Whether you’re responsible for managing small blocks or large multi-block sites, our fully integrated block management software covers every essential procedure for block management.

Propman generates cost efficiencies by automating budgeting, charging/collection of service charges or ground rents and arrears chasing. Our block management software also provides full control of your property maintenance, from ordering, through to expenditure authorisation and payment, helping you build and maintain a successful business.

Propman property management software has been powering block management for over 25 years and it’s trusted by over 60 specialist block management firms, including 30+ ARMA corporate members. It’s currently used to manage in excess of 200,000 block management units across the UK with portfolios ranging in size from under 500 to 45,000+ units.

Manage the full requirements of your property portfolios with less

Find out more about Propman Software with our Guide to Propman or scroll down for an overview of Propman functionality

INTEGRATE
  • Non-modular property management system
  • Property database (estate, property, unit and tenant)
  • Fixed asset register (store servicing and inspection dates, warranty periods)
  • Utility meters register (store meter readings)
  • Planned & reactive maintenance desk
    • Auto email purchase orders
    • Auto available funds checking
    • Auto notification of recent related jobs and warranty periods
  • Links to photographs, documents, floor-plans, location maps and leases
  • User defined keydata
  • Propman Online tenant web application
AUTOMATE
  • Generation of correspondence (demands, arrears letters, statements, fee invoices, remittances), using MS Word merge templates
  • Auto emailing of correspondence
  • Service charge budget calculation, prepayments and accruals and reconciliation
  • Arrears chasing
  • Inbound/outbound communications (emails, documents and SMS text messaging) Pro-active diary reminders and workflow with links to email (lease breaks, reviews/expiries, H&S inspections, etc)
  • BACS payments
  • Direct Debit collections
  • Transaction reversal

 

CONTROL
  • Workflow processes
  • Standard reports, user-defined report writer
  • Report output to Microsoft Word & Excel
  • Robust accounting controls
  • Unlimited bank accounts, common payment / receipt accounts, bank statement reconciliations
  • Management accounts (Profit & Loss, Balance Sheet, Trail Balance) by Company / Estate / Property / Unit or cross-Company
  • Multiple budget ledgers producing actual v budget & variance reports for single or cross-company
  • VAT calculation and reporting

 

SUPPORT
  • Tailored to the needs of your business
  • Delivered when and how you need it by a team of specialists
  • Non-modular – all software enhancements free
  • Enhanced add-on services available

 

CLIENTS

“Having Propman which is a full property management solution has taken away the worry of being able to deal with more sites, without just adding the cost of more staff. Using and actively promoting the use of the direct debit functionality has allowed us to manage arrears effectively without needing to constantly add more staff as we grow”

Adrian Povey, Chamonix Estates

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