Grosvenor Systems

Call us now on (020) 7378 8358

Call us now on (020) 7378 8358

Demand for online information is driving the move to web-connected businesses and electronic communications which is why we’ve developed our Propman Online Portals.

Our device responsive, web-based portals are a suite of online applications that work in conjunction with Propman to give tenants, suppliers, clients and Propman user’s real-time access to property and accounting information – 24/7/365.

The flexibility to work the way you want

  • Accessible from any internet-enabled computer or mobile device
  • Real-time access to property and accounting information via the database – 24/7/365
  • Optional access for different users
  • Customize the design to match your corporate branding

The smarter way to achieve more

  • Easy-to-use interface
  • Improved bi-directional communication between tenants/clients and property managers
  • Secure electronic payments through Sage Pay, with automatic posting/allocation in Propman

The efficient way to manage your business processes

  • View property database information in one place
  • View client fund balances
  • View tenant outstanding balances
  • Download useful documentation
  • View and download tenant statements
  • View, update and add property maintenance tasks
  • View real-time service charge expenditure actual vs. budget details

Propman Online Portal for Tenants

Fast and efficient means of communicating with tenants

Real-time tenant access to property, maintenance and financial information

Ability to view and download useful property documentation

Ability for tenant to view a statement of account and make electronic payments via Sage Pay

Ability to create tailored ‘Contact Us’ e-mail forms for use by tenants

Propman Online Portal for Clients

Fast and efficient means of communicating with clients

Real-time access for clients to property, maintenance and financial information

Ability to view and download useful client and property documentation

Ability to create tailored ‘Contact us’ e-mail forms for use by clients

Enables managing agents to provide an enhanced service to their clients

Propman Online Portal for Propman Users

Real-time access for Propman users to property, maintenance and financial information across the database

Ability to view, create and update property maintenance tasks.

Ability to issue and email purchase orders to contractors

Ability to view and download useful client, property and tenant documentation

Propman Online Portal for Suppliers

Real-time access for suppliers to view and download works orders, plus useful information relating to the location of the works

Ability to flag jobs as work in progress and subsequently to upload their invoice details to the Propman purchase invoice register

Suppliers can track status of their invoices e.g. authorised, posted and paid

Ability for suppliers to upload their compliance documentation for their approval and continued usage

CLIENTS

“We’ve recently started using the Propman Online Tenant Portal which means leaseholders are able to view their statement of account in real time and make necessary payments at their own convenience. The portal is also a useful platform for issuing newsletters, and any other relevant documentation to residents, instead of the old way which was either hand delivered or sent in the post. The Propman Online Tenant Portal has resulted in cost savings as well as providing our property managers with more time to concentrate on the more crucial elements of managing a block.”

Dominic Taylor, Project Manager – Kinleigh Folkard Hayward

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