Property Management Software for Occupiers - Grosvenor Systems
Grosvenor Systems

Call us now on (020) 7378 8358

Call us now on (020) 7378 8358

Our property management and accounting software, Propman, enables property occupiers to achieve and maintain business critical-cost control, simplify complex property management processes and overcome the biggest commercial challenges involved in occupying commercial/retail property.

As a user-friendly property management system, Propman provides a 360-degree view of your properties, delivering efficient control of rent, service charge, rates and property maintenance payments, as well as sub-tenant collections, planned/reactive maintenance works and comprehensive reporting analysis.

Propman’s  flexible property database enables you to consolidate and store your essential property related information, providing greater control over your leasehold and freehold properties. Propman’s diary functionality uses automatic reminders to ensure you never miss a critical lease break or expiry. Propman also includes a user-defined report writer enabling you to create your own reports, quickly and easily, in Microsoft Excel.

Business-critical cost control across your entire property portfolio  

Find out 10 reasons why commercial managing agents choose us

  • Non-modular property management system
  • Property database (estate, property, head lease, landlord / agent, sub-tenant)
  • Fixed asset register (store servicing and inspection dates, warranty periods)
  • Utility meters register (store meter readings)
  • Planned & reactive maintenance desk
    • Auto email purchase orders
    • Auto available funds checking
    • Auto notification of recent related jobs and warranty periods
  • Links to photographs, documents, floor-plans, location maps and leases
  • User defined keydata
  • Propman Online, Propman user web application
  • Generation of correspondence(purchase orders, remittances, sub-tenant demands, arrears letters), using MS Word merge templates
  • Auto emailing of correspondence
  • Communication (emails, documents and SMS text messaging)
  • Pro-active diary reminders and workflow with links to email (lease breaks, reviews / expiries, H&S inspections, etc)
  • BACS payments
  • Transaction reversal
  • Auto calculation of rent prepayments
  • Rent review accruals
  • Expenditure prepayments e.g. rates
  • Workflow processes
  • Standard reports, user-defined report writer
  • Report output to Microsoft Word & Excel
  • Robust accounting controls
  • Unlimited bank accounts, bank statement reconciliations
  • Management accounts (Profit & Loss, Balance Sheet, Trail Balance) by Company / Estate / Property / Unit or cross-Company
  • Multiple budget ledgers producing actual v budget & variance reports for single or cross-company
  • VAT calculation and reporting
  • Optional links to corporate finance system
  • Tailored to the needs of your business
  • Delivered when and how you need by our highly experienced team
  • Non-modular – all software enhancements free
  • Enhanced add-on services available

“Propman has really become our support system. It has massively increased our efficiency, cutting down on checking and costly mistakes, ensuring we never miss payments, and that all our information is accurate and up-to-date. It has made us more productive and more professional, and ultimately saved us a great deal of money.”

Sandie McLellan, Provident Financial

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